5 Benefits Of Using AI For Meetings

Meeting Insights

5 Benefits Of Using AI For Meetings

Meetings are an essential part of every organization, but they can also be time-consuming and tedious. One of the most important aspects of a meeting is taking accurate meeting notes, but this task often falls to one person who has to juggle taking notes and participating in the discussion.

This is where an AI meeting assistant comes in.

Why use AI for meetings?

AI is fast becoming a necessary tool in meetings
Fig. 1. AI is fast becoming a necessary tool in meetings(Source: Freepik)

Artificial Intelligence helps in many ways during business meetings. It can be used to take notes, to remind you of deadlines, and even to book meeting rooms and schedule times.

The main benefits of using AI during business meetings are that it helps to free up your time so that you can focus on the discussion at hand, and it also ensures that all important information is recorded and can be accessed later.

In addition, AI can also help to improve the efficiency of meetings by reducing the need for breaks and side conversations. As a result, AI is quickly becoming an essential tool for businesses of all sizes.

Here’s a more detailed explanation of why you should use AI for meetings:

1. Multiple Tasks Automation

Artificial Intelligence can help with the planning and logistics of meetings, by handling tasks such as booking venues, ordering catering, and sending out invitations. AI can also help to make the process more efficient and streamlined. In addition, AI can help to send out invitations and track RSVPs.

2. Automatic Transcription

AI can be used to automatically transcribe meeting minutes, saving time and effort. An AI meeting assistant can help to make meetings more effective by providing a written record of the discussion. This can be used to identify key topics, assigned tasks, and follow-up items.

Additionally, transcription can help to improve meeting accuracy by providing a way to review and clarify what was said. Artificial Intelligence is a valuable tool for making meetings more effective and efficient.

3. Streamlined Task Scheduling

AI can help to keep meetings on track by providing reminders and alerts for upcoming deadlines or agenda items. For example, AI-powered meeting software can analyze past meeting minutes to identify which topics were discussed most often and for how long.

This information can then be used to generate an agenda for future meetings that focuses on the most important topics. In addition, AI can be used to monitor meeting attendance, schedule meetings, and create reminders for those who have missed online meetings.

4. Analyze previous meetings for reviews

AI can provide analysis and insights after meetings, by analyzing data from meeting transcripts or videos. For example, AI can help identify patterns in the way participants interact, which can be used to improve the efficiency of future meetings.

Additionally, AI can flag sections of transcripts or videos where particular topics are discussed, making it easier for people to find relevant information after the meeting has concluded.

Using AI for meetings has a lot of potential benefits. It can save time, improve the quality of discussions, and make it easier for everyone to participate. As AI continues to evolve, we can expect even more impressive meeting capabilities in the future.

Meet Eric.ai - The best AI-powered meeting assistant

Eric.ai supercharges your meetings
Eric.ai supercharges your meetings
Fig. 2. Eric.ai supercharges your meetings

Eric.ai is all about supercharging your meetings by making it easier to plan, transcribe, facilitate, summarize, search, and share your meetings with ease. Where meetings are usually unnecessarily time-consuming, expensive, and disorganized, Eric.ai ensures your next meeting is always on track and efficient.

Eric.ai makes note-taking an effortless task for the minutes' taker and the meeting owner with its various features. Here is a brief take on its features.

1. Take notes automatically

With Eric, you can benefit from real time transcription of your notes so that you never have to worry about losing them again. Whether you're in a meeting or lecture, simply start the recording, and Eric.ai AI will take care of the rest. Not only will your notes be automatically saved, but they'll also be searchable so you can easily find what you're looking for. 

2. Meet less and do more

Eric.ai is designed to share meeting summaries and recordings with you. This way, you can quickly see what was discussed, so you can quickly focus on other project management aspects.

Eric.ai can also help you prepare for upcoming meetings. This way, you can hit the ground running and make the most of your time. So, if you're looking for a way to do more with your meeting time, check out Eric.ai today.

3. Search all past meetings

With Eric.ai, you can search through all of your past meeting transcriptions to find the information you need, when you need it. Whether you're trying to remember what was discussed in a previous meeting or you need to find a specific piece of information, Eric.ai makes it easy to find what you're looking for.

And because Eric.ai is always learning, the search results are constantly getting better and more accurate.

4. Stay on task and on-time

Eric.ai ensures real-time participation tracking and real-time next-meeting scheduling. Eric.ai understands meeting dynamics and keeps everyone on track by suggesting agenda items. It also provides insights after the meeting to help improve future productivity.

Eric.ai is always available and can be added to any meeting with just a few clicks. With Eric.ai, you'll never have to worry about losing track of your meetings again.

5. Live meeting support

Eric.ai is a live meeting support tool that offers more than just transcription. It can help you keep track of action items, follow up on important points through the video, and even handle scheduling requests - all while keeping everything organized and searchable for later.

In short, Eric.ai is the help you need during meetings, so you can focus on what's important and leave with a clear understanding of what needs to be done next.

6. Convenient tool integration

Eric.ai is quickly becoming the go-to tool for managing meetings and team collaboration. One of the key features that sets Eric.ai apart from other meeting tools is its integration with the popular communication platform Microsoft Teams.

So, whether there is a hybrid meeting involved or some work to be done through a web conferencing platform, Eric.ai ensures seamless integration so you can see all of your upcoming meeting obligations in one place, and easily add meeting notes and follow-ups to existing tasks.

7. Safe and secure

It isn't easy being an AI that sits in your very private meetings listening in on the voice conversations and automatically jotting down meeting notes. Eric.ai is an enterprise-grade software solution that complies with the highest security standards such as,

  • Securely integrated with Microsoft Teams and certified by Microsoft
  • System access is protected with multi-factor-authentication methods
  • Data is encrypted and fully compliant with GDPR/CCPA requirements

So, you can rest assured when using Eric.ai that your data and video conferencing discussions never see the light of the day besides your team and the authorized people. 

Final Thoughts on 5 Benefits of Using AI for Meetings

Power up your meetings with Eric.ai
Fig. 3. Power up your meetings with Eric.ai

Fig. 3. Power up your meetings with Eric.ai

As we've seen, there are a number of ways that artificial intelligence can be used to improve your meeting experience. From providing automatic transcription and translation services to helping with organization and scheduling, AI can help to make meetings more efficient and effective.

In addition, AI-powered meeting tools can help to create a more engaging and immersive experience for participants. As AI technology continues to develop, we can expect even more exciting innovations in the meeting space.

So, if you're looking for ways to take your meetings to the next level, it's definitely worth considering the use of AI. Or even better, you can begin your AI meeting assistant experience with a free trial of Eric.ai for better and more efficient virtual meetings.

Reach out to us at our official website and request a demo to better understand Eric.ai and how AI can help enrich your meeting experience.

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