Why Use AI For Meeting Minutes?

Meeting Insights
Why Use AI For Meeting Minutes?

If you've ever been stuck transcribing meeting minutes, you know it's a tedious task. It can be difficult to keep up with the conversation while also trying to write everything down, and afterward, you often have to go back and fill in the gaps.

So, since we're stuck in meetings for the rest of our corporate life, why not make the entire process more efficient and productive?

This is where AI can help.

With an AI meeting assistant tool, you can get a verbatim transcript of your meeting that is much more accurate than anything you could type out by hand. This can save you a lot of time and hassle, and it also ensures that important details are not missed.

What is AI for meeting minutes?

AI is now powerful enough to handle your meetings
Fig. 1. AI is now powerful enough to handle your meetings

AI, or artificial intelligence, is a technology that is increasingly being used to automate repetitive tasks like taking meeting notes. Unlike human transcribers, AI can capture everything that is said, even if there are multiple speakers or ambient noise. And because AI is powered by machine learning, it gets more accurate over time, which implies high-quality meeting minutes.

AI for meeting minutes works by using speech recognition to convert the audio of a meeting into text. This text can then be stored in the cloud and accessed by anyone who needs it. The best part about using AI for meeting minutes is that it doesn’t require any additional hardware or software; all you need is a computer with an internet connection.

How AI Transcription Works

AI transcription now happens in a split second
Fig. 2. AI transcription now happens in a split second

AI transcription is a process by which recordings of meetings are transcribed into text using artificial intelligence. This text can then be used to create meeting minutes. The entire process of meeting transcriptions is automated, which means that it is faster and more accurate than traditional note-taking methods.

So how does this relate to meeting minutes?

Well, there are a few different ways that AI can be used to help improve the accuracy and quality of meeting minutes. For example, let's say you're transcribing a meeting where multiple people are talking at once. In the past, you would have had to choose which person's voice to transcribe, leading to inevitable inaccuracies.

But with an AI-powered transcription program, each person's voice can be transcribed separately, giving you a more accurate record of what was said. This accuracy helps keep your teammates on the same page by streamlining their workflow.

Another way that AI can help improve meeting minutes is by automatically identifying key topics and action items. This can be a huge help when it's time to review or share your minutes with others, as it allows you to quickly surface the most important information.

Differentiating AI Transcriptions from AI Meeting Assistants

AI-powered meetings are more effective and productive
Fig. 3. AI-powered meetings are more effective and productive

At its most basic, transcription is the process of converting speech into text. This can be done using a standard audio recording, or it can be done in real-time using live audio input (such as from a microphone).

AI transcription services use machine learning algorithms to automatically transcribe audio files of meeting recordings. This means that they can usually provide more accurate transcripts than human transcribers, particularly for long or complex recordings. However, they can also be more expensive.

Meeting assistants, on the other hand, are designed to provide live assistance during meetings. This can include tasks such as taking notes, providing reminders, recording online meetings, and generating meeting minutes.

Meeting assistants usually use a combination of AI and Natural Language Processing (NLP) to understand what is being said in a meeting and then take appropriate action. Some meeting assistants also have transcription capabilities, but this is not their primary function.

So, if you're looking for someone to help transcribe your recordings, an AI transcription service is probably a better option than a meeting assistant. However, if you're looking for live assistance for video or voice conversations during meetings, a meeting assistant may be a better choice.

Why should you use AI for meeting minutes?

There are several reasons why you might want to use AI for meeting minutes, particularly for the benefits offered.

1. Accuracy

AI meeting assistants are trained to handle NLP
Fig. 4. AI meeting assistants are trained to handle NLP

AI meeting assistants are designed to automatically transcribe meeting minutes and keep track of key decisions. This not only saves time for the person taking the minutes, but it also ensures that accuracy is maintained.

There are a few ways that AI meeting assistants maintain accuracy in taking meeting minutes. First, they use speech recognition technology to identify what is being said and convert it into text. They also utilize Natural Language Processing (NLP) to understand the context of the conversation and identify key points. Lastly, they employ machine learning algorithms to improve their accuracy over time.

Taken together, these technologies allow AI meeting assistants to take accurate meeting minutes even when the audio quality is poor or there are multiple speakers. This can be a valuable tool for businesses, as it can help them save time and ensure that important information is not lost.

2. Speed

AI meeting assistants are an increasingly common sight in modern offices, and for good reason. These digital helpers can quickly and efficiently take meeting minutes, freeing up human employees to focus on other tasks. But how do they manage to keep up with the fast-paced back-and-forth between the meeting participants of a meeting?

One key factor is their use of artificial intelligence (AI) to identify key points and speakers. By recognizing patterns in speech and language, AI meeting assistants can quickly learn who is saying what and when. This allows them to keep up with the conversation, even when it is moving quickly.

Additionally, many AI meeting assistants are equipped with voice recognition software, which further helps them to understand and transcribe speech. With these tools, AI meeting assistants are able to take accurate and comprehensive meeting minutes, even in fast-paced environments.

3. Ease of use

The ease of use of AI meeting assistants like Eric make them convenient to users
Fig. 5. The ease of use of AI meeting assistants like Eric make them convenient to users

Most AI meeting assistants are easy to use. You simply need to download the software and create an account. Then, you can add details about your upcoming scheduled meetings, such as the agenda and participants. Once the meeting is over, the AI assistant will automatically generate minutes that you can review and edit.

This process is much simpler than having to manually take and transcribe minutes, which can be both time-consuming and error-prone.

Some other meeting assistants work in real-time to take meeting notes, like Eric.ai. You need to first install the AI on your device and allow it to integrate with the app you use for your meetings. Then you have to invite the AI meeting assistant to the meeting via a meeting link and simply let the AI do its job of making a written record of every word being spoken by the participants.

4. Cost

There are a number of reasons why AI meeting assistants can be cost-effective in taking meeting minutes.

-First, they can help to automate the process of transcribing meetings, which can save time and money. You need only focus on the discussion at hand while the AI handles note-taking.

-Second, they can provide accurate and reliable minutes that can be easily searchable and shared with all meeting participants. Some AI work live during the meetings to transcribe the audio and give you a complete transcript at the end of the meeting. Further, access to the transcript is made available to all by simply sharing the same through the app itself.

-Third, they can help to improve meeting efficiency by reducing the need for multiple people to take notes. Manual note-taking requires more than a single perspective of the meeting with two or three transcribers taking down notes and then compiling them after the meeting. With an AI meeting assistant, you need no extra time or resources for real-time meeting notes and will have an accurate transcript when you're done with the discussion.

Finally, AI meeting assistants can help to reduce the risk of human error when taking minutes. It goes without saying but AI is better than human transcribers owing to the advent of technologies like NLP and machine learning in being the ideal meeting assistant.

5. Flexibility

Automated transcription is more flexible than traditional methods because it can be used for both live and recorded meetings. This means that you can transcribe meetings that have already taken place, as well as those that are happening in real time.

In both formats, the AI meeting assistant gives key insights into the action items while accurately taking down every word said in the discussion.

So, Should You Use AI for Meeting Minutes?

AI is definitely the future of meeting minutes. Think about it – no more missed deadlines, efficiency-boosted performances, and easier ways to keep your entire team on the same page. Overall, using AI to take your meeting minutes is a no-brainer. If you’re looking for a way to improve your efficiency and performance, this is certainly the way to go.

Currently, taking minutes manually can be a time-consuming and error-prone process. However, AI-powered software can automate this task, increasing efficiency and performance.

In addition, AI can help to identify key points and actions from meeting transcripts, making it easier to find and act on important information. For these reasons, AI is likely to play an increasingly important role in taking meeting minutes in the future.

Eric.ai - The Best AI Meeting Assistant for Your Business Needs

Say, for example, as a team leader you need to work on a new project and business processes are proceeding as usual. However, you come across Eric and you realize what real productivity means in terms of communicating effectively and getting the job done with increased performance.

That is exactly what Eric is designed for, to make your meetings better and quicker from the start to the end. Setup is a breeze, the intelligent recording makes your workload lighter, and you get the option of facilitating and hosting your meeting with ease.

Every transcript is recorded, organized, and shared as per your needs. Eric works best with Microsoft Teams so you need not toggle between different apps while in the meeting. With almost all time-consuming tasks now automated, Eric opens up your time to better manage your priorities and makes meetings more efficient.

Give Eric.ai a try now! It’s FREE! You can also request a demo if you want to see how its features can help your team.

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