When Is It Best To Use An AI Note Taker? - 8 Reasons

Meeting Insights
When Is It Best To Use An AI Note Taker? - 8 Reasons

As technology advances, business owners and employees alike are looking for ways to save time and increase efficiency. Artificial Intelligence (AI) note-takers are one of the most effective tools to achieve this goal.

With an AI note-taker, you can quickly take meeting notes with accuracy and store them in an organized way that is easily retrievable. But when is it best to use an AI note-taker?

Let’s look at a few scenarios that best suit the need for an AI note-taker.

8 Scenarios When To Best Use An AI Note-Taker

An AI note-taker should be used in any situation where there is a need for accurate documentation and organization of information quickly. This could include meetings, lectures, or webinars, for example.

In addition to taking notes quickly and accurately, an AI note-taker can also analyze the text from the meeting or lecture and generate a summary that highlights key points from the discussion. The meeting summaries can then be shared with other team members who were unable to attend the meeting or lecture.

Here are a few scenarios that will help explain the concept of AI Note-Taking better.

1. When You Want To Reduce Costs

Using an AI note-taker can be a great way to streamline operations while still giving you the reliable results you need. AI note-takers allow you to capture key insights in real-time and save money on additional resources.

The use of AI helps remove potential human bias in data collection and provides a more comprehensive view of customer feedback or other critical information. The built-in artificial intelligence technology makes it easy to adjust meeting notes during critical situations, ensuring accuracy and helping provide the necessary data quickly that you need to track your goals.

With an AI note-taker on your side, you'll be able to keep costs low while still getting the reliable results you need for success.

2. When You’re Traveling But Don’t Want To Miss The Discussion

When you’re traveling, an AI meeting assistant can make sure you don’t miss a thing
Fig. 1. When you’re traveling, an AI meeting assistant can make sure you don’t miss a thing

Staying on top of important meeting conversations when traveling can be tricky- even with the best intentions, it's easy to miss vital discussions or key takeaways due to jet lag or being in a different time zone, or simply not being able to hear the discussion due to technical difficulties!

But with an AI note-taker, you don't have to worry about missing out on your crucial meetings - it can provide instant audio transcription in real-time and send notes to your email so you always feel up to date. Not only that, but setting up AI note-taking is relatively simple and straightforward; it will recognize various accents and dialects, and is always accurate, delivering insights quickly and automatically.

Allowing an AI note-taker into your business travel routine could be the difference between missing out on key moments and feeling like you're staying in the loop during important meetings - making international trips much less intimidating going forward.

3. When You Need Notes And Summaries Afterward

Using an AI note-taker is an incredibly convenient way to take notes during meetings and generate comprehensive summaries afterward. Having your meeting notes taken for you frees up your mind to listen and engage in the conversation instead of worrying about missing any key points!

The AI assistant can also be very useful for drawing out and analyzing data by quickly summarizing all meeting points in one handy document so you have a reference to come back to - no need to trawl through detailed notes after the fact.

With automated control over the meeting, AI note-takers make it easy to capture an accurate representation of any discussion while they’re happening.

4. When You Or Any Team Member Is Having Difficulty Taking Notes

An AI meeting assistant can do note taking tasks for you
Fig. 2. An AI meeting assistant can do note taking tasks for you

In addition to capturing and compiling all speech data during meetings, an AI Note-Taker also comes with a built-in transcription feature that converts the audio recordings into readily available text, providing users with even more convenience.

Moreover, AI Note-Takers are designed to quickly pick up on nuances in conversation, such as mentions of keywords or phrases for which it auto-generates a tag. This makes each session and particular audio files highly searchable and easy to find later down the line, making it particularly useful when someone is struggling to keep up with manual note-taking.

5. When You Want To Improve The Team’s Focus And Productivity

An AI notetaker can help teams stay on track during long meetings and avoid getting bogged down by irrelevant details. They provide everyone with organized notes of what was discussed, making post-meeting follow-up easier for everyone involved.

And since the team isn't responsible for taking their own notes, they won't have to worry about missing out on anything said during the meeting.

AI note-takers are more than just recorders - they can detect important statements, new ideas, and themes during a conversation that are worth revisiting later in order to provide a deeper understanding that will ultimately support collective deliverables.

6. When You Need To Track The Participation Of Everyone In The Team

Track the participation of everyone during meetings
Fig. 3. Track the participation of everyone during meetings

Every successful business needs great teamwork, and it can be hard to keep tabs on each team member’s contributions. An AI note-taker helps take the guesswork out of keeping track of who said what in a meeting or brainstorming session.

It records everything that is said and performs text analysis to capture key themes and conversation points as they arise. After the session is complete, you are provided an easy-to-read transcript that lets you clearly see the participation of fellow members of your team.

This makes it simple to reward standout performers and address areas where team collaboration may need a bit more work - without spending time rummaging through pages of notes.

AI note-taking allows for reliable insights with minimal effort: creating the perfect scenario for any business looking to reap the rewards from an engaged and effective team.

7. When You Want To Run An Organized Meeting

Utilizing an AI note-taker to run a meeting can be extremely effective and efficient. By programming the device with predetermined questions, discussions & outcomes, and connecting it to your Calendar Events, an AI notetaker ensures that the discussion follows the meeting agenda.

The AI will document all conversations and decisions made while also keeping tabs on the various action items assigned to team members while the meeting is live. This allows organizers to make adjustments as needed or retain detailed reports to refer back to when needed.

An AI note-taker absorbs the minutiae of the entire discussion and provides precise detail without losing out on any information along the way.

8. When You Want To Capture All The Important Information 

Utilizing an AI-based note-taker can be a powerful tool when you want to capture all the important information in any scenario. Whether it’s jotting down ideas for a meeting, taking detailed meeting notes, or preparing for exams, simply invite the AI note-taker via your Google Meet link and it will automatically join to conveniently help you out!

All you have to do is ask the right questions and let the AI do its job. It will take your spoken words and convert them into simple text or images so that you can review feedback from easily searchable transcripts much more easily and efficiently. Not to forget, most AI note-takers are generally compatible with platforms like Microsoft Word, Notion, Google Docs, and Slack.

You can even add keywords or phrases as reminders, share notes with colleagues, store backup copies on multiple devices, apply templates - anything to help make taking and organizing notes a breeze. So try using an AI note-taker if you want to capture all the significant information without the hassle.

Eric.ai - The Most Accurate AI Note Taker for MS Teams

If you and your organization use Microsoft Teams as their primary meeting platform, then Eric.ai is a great app to supercharge your meetings! Eric helps you make meeting minutes, record meetings, assign agendas, track participation, cut down meeting admin, log action items, create a meeting knowledge base, and more.

Eric.ai is the only intelligent meeting AI assistant that integrates effortlessly with MS Teams, designed to make every meeting minute better and quicker, from start to finish. In terms of accuracy, Eric ensures effective teams use its services to enhance overall performance.

The ability to record your meeting audio and video with Eric gives you access to features like Meeting Playback, Automatic Agenda Tracking, Collections, Keyword Tagging, Quick Search, Meeting Participation Summary, Exportable Meeting Minutes Templates, and more.

When you want to collaborate with numerous guests, Eric makes the meeting more fun and worthwhile with its Agenda Assignment & Tracking feature, in addition to creating and tracking action items, as well as tracking member participation for a wholesome meeting presence.

From Project Managers, Finance/Operations, and Team Members to Executives, Secretaries, and PAs, Eric ensures benefits to suit each admin for a better meeting experience. Ready to see Eric in action?

Try Eric.ai for free or request a demo with our product specialist today.

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