Meeting Transcriptions: 7 Tips for Better Transcripts

Meeting Insights
Meeting Transcriptions: 7 Tips for Better Transcripts

In business, time is money. That's why more and more companies are opting to transcribe their meetings instead of trying to piece together what was said from memory afterward.

Meetings can become tiresome by default and especially so when you have to transcribe meetings with expected accuracy. In between focusing on what's being said and taking accurate notes and identifying the speaker while also contributing your opinions to the discussion, meetings get chaotic at the moment.

This is where having a meeting transcription software note down the official talk can help you better manage your priorities. But even if you're using transcription services, there's no guarantee that you're getting an accurate portrayal of what happened.

Why do you need meeting transcriptions?

Meeting transcriptions help meetings become more effective
Fig. 1. Meeting transcriptions help meetings become more effective

Anyone who's ever been in a meeting knows that, despite everyone's best intentions, they can sometimes go off the rails. With so many voices and opinions, it can be difficult to stay focused and on track. This is where meeting transcription can be an invaluable tool.

Not only does it provide a written record of what was said, but it also allows people to go back and review key points that may have been missed. In addition, meeting transcription can be used to create accurate minutes of the meeting, which can be distributed to all the meeting participants.

This is especially helpful for larger meetings, where it can be difficult to keep everyone on the same page. Transcribing meetings can also help businesses build better relationships with their clients by ensuring that all communication is clear and accurate. When combined with other tools like video conferencing, meeting transcription can help businesses run more efficiently and effectively.

Throwing in the added benefits of a Meeting Transcription Software

In our modern world, we rely heavily on technology to do our jobs efficiently. This is especially true in the business world, where fast-paced communication is the norm. Conference calls, Video conferences, and Client meetings are all commonplace, and transcribing these conversations can be a time-consuming task.

This is where meeting transcription software comes in handy. By automatically transcribing meetings, this software saves businesses time and money. In addition, it can help create a written record of important conversations which can be referenced later on.

Transcription software can also be used to create searchable transcripts of meetings, which can be a valuable resource for future reference. For businesses that rely on effective communication, meeting transcription software is a valuable tool.

How Automated Transcription Services fare better than Manual Transcription

An automated transcription service is better than manual transcription
Fig. 2. An automated transcription service is better than manual transcription

There are several benefits of using a meeting transcription service over manual transcription, particularly when it comes to speed and accuracy.

First, meeting transcriptions are generally much faster than manual transcriptions. It is because they can be done in real-time, which means that you don't have to wait for someone to transcribe the recording afterward.

In addition, meeting transcriptions are usually more accurate than manual transcriptions. It is because they use speech recognition technology to identify the words being spoken, which eliminates the potential for human error.

Finally, meeting transcriptions can be shared with other members of the team instantly, which means that everyone can have access to the information regardless of location.

Overall, meeting transcriptions offer a number of advantages over manual transcriptions, making them the preferred option for many businesses.

7 Tips for better Transcripts

Create better transcripts with the help of AI
Fig. 3. Create better transcripts with the help of AI

Here are 7 tips to help you get the most out of your meeting transcriptions.

1. Make sure everyone is speaking clearly in the microphone

In order to get the best transcripts possible, it is important that everyone speaks clearly in the microphone. This may seem like a no-brainer, but you would be surprised at how often people mumble or speak too quietly into the mic.

It is also important to note that background noise can be a major issue when it comes to audio transcription. If possible, try to find a quiet room to record in, or at least make sure that any background noise is minimized.

2. Avoid using industry jargon

In the interest of transcription clarity, it is best to avoid using industry jargon. While certain terms may be commonplace in your line of work, they could be confusing or gibberish to someone outside of your field.

When having a conversation that you know will be transcribed, take a moment to explain any acronyms or specialized terminology that crop up. This will help ensure that your meeting notes are accurate and understandable to all readers.

Additionally, try to use common words and phrases instead of technical language whenever possible. Not only will this make your transcript easier to follow, but it will also make it more relatable and engaging for your audience.

3. Try to avoid crosstalking

Any good copywriter knows that crosstalk is the enemy of a good transcript. Crosstalk occurs when two or more people are talking at the same time, especially during virtual meetings, making it difficult for the transcriptionist to understand what is being said. This can result in an inaccurate transcript that is full of errors.

To avoid crosstalk, it is important to have clear guidelines in place before the interview begins. First, ask each person to speak one at a time. If possible, assign a specific speaker to each microphone. This will help the transcriptionist to keep track of who is saying what. Also, try to avoid interruptions and be mindful of background noise.

4. Keep an eye on the clock

There is a big difference between a well-run meeting and transcripts that just sound like a jumble of words. One of the key things to try to do is to keep an eye on the clock. It can be easy to get caught up in the flow of discussion, but if you want to create transcripts that are clear and concise, it's important to keep the meeting short.

That way, you can focus on capturing the key points without having to worry about transcribing every single word. So next time you're planning a meeting recording, take a few minutes to think about how long it really needs to be.

5. Be aware of accents and dialects

Accents and dialects can be a challenge when transcribing meeting recordings. It's important to be aware of the different ways that people speak in order to create an accurate transcript. One tip is to use an online dictionary or pronunciation guide to look up unfamiliar words.

You can also try listening to the recording at a slower speed to make it easier to understand. If you're still having trouble, try breaking down the recording into smaller sections and transcribing each one separately. With a little patience and practice, you'll be able to transcribe even the most challenging audio files.

6. Use proper names sparingly

When you include too many proper names in online meetings, it can be difficult to keep track of who is who, and the meaning of the text can quickly become lost in a sea of unfamiliar faces.

Instead, try to use pronouns and other descriptive terms whenever possible. This will help to keep the focus on the content of the conversation, rather than on the individuals involved.

Also, proper names are often hard to spell, and if your audience can't spell the name, they're not going to be able to search for it later. Of course, there will be times when it is necessary to use proper names. But by using them sparingly, you can help to ensure that your meeting minutes are clear and easy to follow.

7. Save yourself some trouble and invest in an AI meeting assistant

AI-based meeting transcription tools like Eric are highly accurate
Fig. 4. AI-based meeting transcription tools like Eric are highly accurate

If you're looking for guaranteed accuracy in your meeting transcriptions, your best bet is to invest in meeting transcription tools like an AI meeting assistant. Eric is the best tool available today, designed to ensure efficiency in your meetings from the start to the end.

Eric promises absolute accuracy from a meeting minutes transcription software, offering you the benefit of saving time, money, and resources. With an easy setup, intuitive meeting recording, straightforward facilitation of meetings, and the production of live meeting transcripts, Eric does it all.

The automated meeting minutes option allows you to record, organize, and share the meeting notes with almost no effort for the entire team. The collaboration feature lets you take full control of hosting the meeting to make meeting transcription more efficient.

In addition to cutting out all the time-consuming tasks and being the most advanced Microsoft Teams meeting transcription app available, Eric makes your meeting more actionable and improves organizational efficiency.

Write Better Transcripts With

As anyone who's ever transcribed a meeting knows, it's not an easy task. You have to be able to listen carefully to each meeting participant and type quickly at the same time, all while trying to make sense of the meeting discussion.

And if you're not used to transcribing meetings, it can be even more challenging. But with a little practice and our helpful tips, you can learn to produce accurate, insightful transcripts that will help your team make better decisions.

Eric doesn't require much in the name of setup or learning from you. Just a few minutes of tutorial later, you'll be handling each meeting's transcription with finesse like you were made for it! See Eric’s numerous features in action and witness how incredibly convenient it is to conduct AI-powered meetings.

Try Eric for FREE or request a demo today!

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