Never Forget Notes With A Meeting Minutes Recorder | Eric.ai

Meeting Insights

Are you looking for an easy way to never forget a note during a virtual meeting? Try using a meeting minutes recorder! This simple tool can help you take notes and track important points during your next online meeting. A meeting minutes recorder is a great way to be more organized and efficient. Check out these tips for using this helpful tool in your next virtual meeting.

Why Do You Need Meeting Minutes?

When it comes to business, formal meetings are often where big decisions are made. From project proposals to client presentations, a lot of time and effort goes into preparing for a meeting. Once the meeting starts, it’s important to stay focused and on track to make the most of everyone’s time. This is where meeting minutes come in.

Let's read some benefits of taking minutes.

Helps ensure meeting effectiveness and efficiency

When run correctly, meetings can be an extremely effective way to discuss and make decisions on company matters. However, they can also quickly become unproductive if not managed properly. 

Suppose the meeting notes from the previous week’s discussion on the new product launch weren’t properly captured. The team could easily spend valuable meeting time rehashing old topics instead of moving forward. Meeting minutes can help ensure that meetings stay on track and accomplish what they set out to do. 

Serves as a record

In addition to keeping meetings focused and on track, minutes also serve as a written record of what was discussed and decided. This can be helpful for later reference, particularly if disagreements arise in the future. Minutes can provide valuable documentation for future reference. 

Suppose the meeting participants review the minutes and realize a key issue was not discussed. The minutes can be amended to include this issue for future reference.

Meeting minutes serve as a record for what has been discussed
Fig. 1. Meeting minutes serve as a record for what has been discussed

Helps with follow-up tasks

If action items are assigned during the meeting, minutes can help ensure that these tasks are carried out. Meeting minutes can help hold team members accountable and keep the project moving forward by providing a record of who is responsible for what. 

While the meeting agenda should already list action items, the minutes can serve as a reminder of what needs to be done and when it is due. Serving as the meeting documentation, minutes can play an important role in follow-through and accountability.

Holds participants accountable

While meeting minutes don't serve as an official record, they can be used to hold participants accountable for their actions and words. If minutes are distributed after a meeting, individuals know that people will be reading over what was discussed and may be more likely to stay on topic. Additionally, if there are any discrepancies or problems with the meeting, having minutes can help identify where things went wrong.

How To Record Meeting Minutes

Now that you understand the basics of meeting minutes, you're ready to start recording your own! Here are a few tips on how to get started.

Establish a format for your meeting minutes

This will make it easier for you to organize and write down information as the meeting progresses. Like if you want to use headings for each section or if you want to note the time and date of the meeting at the top of the page. The meeting attendees may also prefer how the minutes are formatted, so be sure to ask before you get started. And just as the voice recorder apps have different features, there are also various meeting minutes templates (including ones specifically for Google Docs and Microsoft Word) available online to help you get started.

Use a meeting minutes recorder

There are several different ways to record meeting minutes, but a meeting minutes recorder can be the easiest way to ensure that all the information is captured accurately. This is especially helpful if you're new to taking minutes or if the meeting is particularly long or complex. If the entire meeting is being recorded, you can refer back to the recording to fill in any details you may have missed. Otherwise, you can use a digital recorder or smartphone to record the meeting and transcribe the minutes afterward.

Take note of key decision points and action items during the meeting
Fig. 2. Take note of key decision points and action items during the meeting

Take note of key decisions and action items

As you're listening to the discussion, make a note of any key decisions that are made, as well as any action items that are assigned. These will be the most important parts of the meeting minutes, so be sure to capture them accurately.

Use a template or meeting minutes software

To save time and ensure accuracy, it's a good idea to use a template or meeting minutes software. This way, you can fill in the relevant information as the meeting progresses, and all the pertinent details will already be included. There are various templates and software programs available online, so look around to see what would work best for you.

Use abbreviations and symbols

To save time, you can use abbreviations and symbols when taking meeting minutes. For example, you can use "&" for "and," "mtg" for "meeting," and so on. Just be sure that everyone in the meeting knows the shorthand you're using so there's no confusion later. When the key moments happen, use asterisks or other symbols to denote them. That way, they'll be easy to find when you review the minutes later.

Keep it concise

When writing meeting minutes, less is more. The goal is to capture the key information from the discussion, not to provide a complete transcript. So don't worry about writing down every single word that's said. Just focus on the main points, and leave out any extraneous details.

Distribute the meeting minutes promptly

Once the meeting is over, and you've had a chance to review and edit the minutes, be sure to distribute them to all the attendees as soon as possible. This way, everyone will have a record of what was discussed and agreed upon, and they can refer back to it as needed.

With these tips in mind, you're ready to start recording meeting minutes like a pro! Just remember to be organized, concise, and accurate, and you'll be sure to capture all the important information.

Meeting Minutes FAQs

Q. How long should meeting minutes be?

A. As long as necessary to accurately record the decisions and actions assigned during the meeting. If your organization has specific guidelines, follow them.

Q. Do meeting minutes have to be approved?

A. It depends on your organization's procedures. Some groups approve meeting minutes at the beginning of the next regular meeting; others do it via email.

Q. Who keeps the meeting minutes?

A. The meeting facilitator or note taker should distribute the minutes to all attendees soon after the meeting. The person who created the document is usually responsible for storing it in the appropriate location, such as a shared drive or corporate records repository.

Q. Is there a standard format for meeting minutes?

A. There's no one-size-fits-all answer, but most meeting minutes include the same basic elements. These include the names of the people present, a record of decisions made, and a list of any assigned action items.

Q. What should I do if I miss something during the meeting?

A. If you're taking minutes, it's important to be as accurate as possible. If you miss something, ask fellow attendees for clarification.

How Taking Minutes Is Easier By Using A Meeting Minutes Recorder Like Eric.ai

Use Eric.ai as your meeting minutes recorder instead of manual notetaking
Fig. 3. Use Eric.ai as your meeting minutes recorder instead of manual notetaking

Minutes are an important part of every meeting, but they can be difficult to keep track of. With Eric.ai, you can easily record and store meeting minutes, so you never have to worry about forgetting a note. Eric.ai automatically saves all your meeting minutes from accessing them anytime, anywhere. Plus, with Eric's meeting minutes recorder, you can easily share minutes with other team members or clients, so everyone is always on the same page.

There are a lot more features to Eric.ai that can help with productivity in meetings, like.

  • Playback meeting audio: When you have to step out of a meeting or aren't able to attend, you can easily playback the audio of the meeting. This way, you never miss anything.
  • Automatic transcription: Eric.ai transcribes your meeting minutes for you, so you can easily search through them later. This way, you can find the information you need when you need it.
  • Search your meeting in seconds: Suppose you want to go back and check what was said about a topic. You can easily search through your meeting minutes using keywords to find what you're looking for in seconds.
  • Automatic topic detection: Eric.ai analyses your meeting conversation and detects the main topics discussed. This makes it easy to see what was covered in a meeting so that you can follow up on the most important points.

Eric.ai is the best meeting minutes recorder because it makes it easy to record, store and share minutes. With Eric, you can be sure you'll never forget a note.

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