Why You Need An AI Executive Assistant For Meetings
AI in general business processes automation is having a dramatic impact on the way we operate and carry out daily tasks. It only makes sense to ensure that we utilize this comprehensive technology to effectively make our operations efficient and productive.
When it comes to meetings, something as simple as taking notes, scheduling meetings, or sending timely reminders becomes exhausting, day in and day out.
When you have executive assistants in the form of AI by your side, these menial yet important tasks can be entrusted to them to be executed with pinpoint accuracy.
What is an AI Executive Assistant for meetings?
AI stands for artificial intelligence, and an AI executive assistant is a program that helps you manage your meeting agenda and keep track of important tasks. Just like a human assistant functioning with the help of machine learning, an AI executive assistant can send reminders, take notes, schedule appointments, and provide support with research and planning.
However, an AI executive assistant can do all of this without getting tired or requiring a break. In addition, an AI executive assistant can often provide more accurate information than a human assistant, since they have access to a wider range of data. As a result, an AI executive assistant can be a valuable asset for any meeting activity.
What can an AI executive assistant for meetings do?
For all the busy executives out there, AI executive assistants can do a lot to make your meeting planning process easier and more efficient.
From scheduling and sending out reminders to taking notes, generating business reports, and transcribing the meeting, these assistants can take care of all the details so that you can focus on running the meeting. They can also help with follow-up tasks, such as sending out meeting minutes or action items to the entire team as needed.
In addition, AI executive assistants can provide valuable insights by analyzing data from past meetings, such as attendance patterns or topics that were discussed most often. As a result, AI technology can help you to improve the overall efficiency and effectiveness of your meetings.
AI Executive Assistant vs Personal Executive Assistant
Executive assistants are tasked with a variety of responsibilities, from scheduling meetings, calendar management, and handling correspondence to preparing reports and coordinating travel.
While most executive assistants are human, there is a growing trend of using artificial intelligence to perform these tasks and ensure to keep moving your business forward.
But, how do you know which kind of executive assistant is best? Is it better to have a human assistant or an AI assistant? Both have their advantages and disadvantages.
Human executive assistants are, of course, very good at understanding and responding to the nuances of human interaction. They can build relationships with the people they work with, and they know how to handle difficult situations.
They are also very good at carrying out tasks that require interpersonal skills, such as customer service or event planning. However, human executive assistants are also more expensive than AI assistants, and they can be less reliable (due to things like illness or vacations).
AI executive assistants, on the other hand, are much cheaper than human assistants. They don't get sick, they don't take vacations, and they can work 24/7 if necessary. They are also very good at tasks that require data entry or analysis, such as financial analysis or market research.
However, AI executive assistants often lack the interpersonal skills of their human counterparts. They can't build relationships with people, and they may not understand the nuances of human interaction in professional life.
So, what are the advantages of using an AI executive assistant over a human one?
For one, AI assistants are available 24/7 and can work faster than humans. They can also handle multiple tasks simultaneously and have access to a wealth of information that can be used to help make decisions.
In addition, AI assistants can provide unbiased opinions and recommendations, as they are not influenced by personal relationships or emotions. Finally, AI apps can be updated with the latest information and software, ensuring that they are always up-to-date with the latest advancements in their field.
While there are some advantages to using an AI executive assistant, it is important to note that they cannot replace the human touch completely. After all, nothing beats having a real person to talk to when things get tough.
Things to consider when looking for an AI executive assistant for meetings
With the advent of artificial intelligence technology, there are now more options than ever when it comes to choosing an executive assistant for your business meetings. Here are a few pointers to keep in mind when deciding on your options.
Consider Meeting Logistics
An AI meeting executive exists to make your meetings more productive despite the logistical load they may have to bear. You will need an AI executive assistant that can handle a large volume of meeting requests if you have a large company. If you have a smaller company, you may not need as much storage space and processing power. The app will be required to constantly update all team members and keep them on the same page while distributing necessary tasks and assigning responsibilities on the go.
Consider the Types of Meetings
Meetings are not necessarily limited to board and conference rooms. Think of the place where you will be hosting the meeting and the work style of your meeting. Whether hybrid, video conferencing, walking meetings, or the usual traditional meetings, prepare in advance by choosing an AI well-suited to meet your specifications.
You will want an AI executive assistant that can handle both scheduled and impromptu meetings. If you have a lot of last-minute changes, you will want an AI executive assistant that is flexible and able to adapt to change.
What's your budget?
Price is always a consideration when budgeting for business costs, and an AI executive assistant is no different. However, hidden costs can quickly add up, so it's important to consider the total cost of ownership (TCO) when selecting an AI executive assistant for your meeting needs.
In addition to the initial purchase price, TCO includes the cost of data storage, software updates, hardware support, and technical support. It's also important to consider how the AI executive assistant will be used in meetings.
For example, if you plan to use the AI executive assistant to schedule and manage meeting logistics, you'll need to factor in the cost of integration with your existing calendar and scheduling software.
By taking the time to understand all of the factors involved in using an AI executive assistant for meetings, you can be sure to find the right solution for your budget.
Any Additional Features you require from the AI?
There are a few primary features to look for when you're shopping for an AI executive assistant for business meetings.
- First and foremost, you'll want to make sure that the assistant can recognize different voices and faces. This is important to ensure that the assistant can properly identify who is speaking and direct questions accordingly.
- Additionally, you'll want to make sure that the assistant can understand and respond to a variety of questions and requests. The more flexible and intelligent the assistant is, the better equipped they'll be to handle whatever comes up during a meeting.
- You'll want to make sure that the assistant is compatible with your existing calendar software. This will ensure that it can easily schedule and keep track of your meetings.
- You'll also want to choose an assistant that has robust meeting management features. This includes the ability to create and manage meeting agendas, take minutes, and follow up with attendees afterward.
Eric.ai - The best AI Executive Assistant for your Business Meetings
Imagine having to sit through a meeting where someone is in charge of taking the meeting notes, appointing tasks left and right, making special notes of important pointers, and keeping track of who is saying what, all while contributing their thoughts and ideas.
Quite a lot to handle at the same time, isn't it? Even if the task is part of the job description of the one assigned to take meeting notes, you want your team to be able to focus on the meeting and not on writing in their notebooks.
Now, you can work smart and efficiently by utilizing Eric.ai, the best AI Executive Assistant for your meetings. Eric.ai makes your meetings effortlessly productive and meaningful.
With features like comprehensive meeting recording and note-taking, innovative collaboration through easy meeting facilitation and hosting, integration with popular applications, and more, Eric.ai is designed to improve the quality and experience of your meetings from the start to the end.
Sign up for a limited free trial today and see Eric in action. You can also request a free demo for your team to better understand the tool.